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List of FMS Providers: East Bay

Aveanna Support Services

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer (with nursing through home health agency only)

Sole Employer:

Sole Employer Rate:

14.25% + 3.3% sick time. They recommend estimating 20%.

No Health Insurance

Co-Employer:

Co-Employer Rate:

13.6% + 3.3% sick time

Background check:

  • All Employees and vendors must do live scan

No Health Insurance

Budget Report:

Uploaded on platform on 8th of the month; Login to platform to get report; Real time data.

Wait List:

After consult 4 month transition

  • Northern California: Accepting consult meetings now; must have a signed budget, spending plan and have all employees onboarded by the 10th of the month prior to start date; the start date will be set at the consult meeting; to set up consult, email: SJSpendingPlan@aveanna.com

  • Southern California: Email fmsinfo@aveanna.com to schedule a consultation meeting for the first week of July (include participant name and regional center); must have a certified budget and spending plan; the expected start date is October 1st; Aveanna is full through the end of 2023 as of 6/26/23

Waitlist Requirements:

  • Signed Budget

  • Draft Spending Plan

  • Will do 30 minute consult

  • Requires everyone to be onboarded and hired before the 10th of the month *prior* to their start date - i.e. no later than 3/10/2023 for 4/1/2023 start date

Other Information:

Languages:

  • English

  • Spanish

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

Service Codes Not Supported:

  • No clinical needs (nursing, G-Tubes, etc.) - they will only provide support in the bill payer model, not co-employer.

  • Live-in caregiver

You must use Aveanna Spending Plan.

Maximum Budget Amount: $150,000 - $200,000

(requires review)

Aveanna Support Services Payment Information:

Paperwork Requirements for 1099:

  • ABC Test

  • Vendor Enrollment Form

  • Business License or Certificate

  • W-9

  • Direct Deposit Form

  • HCBS Compliant (from Regional Center - 2-4 weeks)

Invoice Time:

  • Invoice Participant Responsibility

  • 45 business days to process payment (do not accept invoice directly from vendor)

No Reimbursement

Credit Card Purchase:

  • Must fill out purchase request on Google form; either online purchase (no Best Buy) over the phone invoice submitted.

  • Purchase takes 7-14 days

  • Pay with credit card will not leave card on file

Electronic Time Sheet: Pays Weekly

Aveanna Support Services Contact Information:

Beatriz Casas and Olivia

866-876-3038

Other Phone Numbers:

310-215-1730 (traditional)

408-288-6701 (San Jose)

Other Contact Emails:

Northern California:

SJSDP@aveanna.com

Southern California:

FMSInfo@phs-west.com

SDP Spending Plan Submission:

sjspendingplan@aveanna.com

SDP Invoice Submission:

sjsdpinvoices@aveanna.com

SDP enrollment Inquiries:

sdpenrollment@aveanna.com

Time Zone: PST

Website:

GT Independence

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Bill Payer:

Bill Payer Rate:

1% non-payroll burden rate for the purchase of goods and vendor services in clients' spending plans.

Sole Employer:

Sole Employer Rate:

Standard Employer Taxes – 11.95%

California Taxes – 3.86%

Other Program Costs – 2.19%

Total: 18% Employer Burden

Sick time is minimum 3 days and if the family wants to purchase a single policy through GT it is a dollar amount specific to the individual and the number of full time and part time employees. This way families are buying a policy specifically for their program structure and need.

Background check:

  • If not providing personal care, employer may have option to do GT background.

Sole Employer Insurance:

  • Can use GT workers comp and liability or find workers comp policy.

  • Does not offer health insurance (but can reimburse employees).

Co-Employer:

Co-Employer Rate:

Standard Employer Taxes – 11.95%

California Taxes (including Worker’s Comp) – 6.6%

Other Program Costs – 2.19%

Employee Benefit Options – 3.26%

Total: 24%

Part time employees are eligible for benefits, when they meet the eligibility requirements to enroll.

Background check:

  • All Employees and vendors must do live scan - GT no longer pays costs.

Co-Employer Insurance:

  • Offers health insurance - full time employee chooses policy after 90 days, part time employees can get insurance after 1 year of work.

  • Employer pays 100%

  • Participant must update spending plan.

  • Sick pay rolls over if not used up to 3 years (24 hours per year).

Budget Report:

Portal - can print out their own spending summary.

Wait List:

Call FMS for start date.

Waitlist Requirements:

  • Must have IPP

  • Certified budget and draft spending plan

  • Must be turned in by the 15th to start on the 1st.

  • GT holds meeting; if you are a good fit, they will provide start date (currently 4 months out).

Other Information:

Primary RC Vendor: WRC

099-Vendor Status: Not started/ WSRC home

Languages:

  • English

  • Spanish

  • Russian

  • Armenian

  • Tagalog

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

  • Korean

Maximum Budget Amount: No Cap

GT Independence Payment Information:

Paperwork Requirements for 1099:

  • Enrollment process through docusign

  • W-9

  • Disclose method of payment - pay check out of state

  • Purchase of service agreement

Invoice Time:

  • Email invoice

  • Vendor sends invoice to participant in a PDF or can submit invoice if signed by participant

  • Invoice by 1st and 16th of the month, payment by 10th and 26th

No Reimbursement

Credit Card Purchase: On Approval

EVV: Already in system

Electronic Time Sheet: Yes

GT Independence Contact Information:

Terrasel Jones

877-659-4500

Time Zone: PST

Website:

Essential Pay

Main Information:

Services Available:

Bill Payer

Wait List:

Waiting List

Other Information:

Only permits one pay rate for all personal assistants

Maximum Budget Amount: $50,000

Essential Pay Payment Information:

No reimbursement

Essential Pay Contact Information:

Jessica Escalante

833-268-8530

FACT Family

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Sole Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Co-Employer:

Co-Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Co-Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Budget Report:

Email monthly statement at the end of the month.

Wait List:

Check with FMS - Currently backed up; expect no waiting list starting September.

Other Information:

Primary RC Vendor: WRC

099-Vendor Status: WRC/ process not liking if split.

Languages:

  • English

Does not intend to bill 099; Count billable by line items, can bundle line items for serial providers (i.e. 1 class per week).

Maximum Budget Amount: No Cap

FACT Family

Payment Information:

Paperwork Requirements for 1099:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Invoice Time:

  • Invoice direct deposit by 5th of the month paid by the 10th

  • Invoice by 20th paid by the 25th

  • Check last day of the month

Reimbursement is dependent on RC, no limit on who

Credit Card Purchase: On Approval (work with providers)

Gift Cards: Working on for Uber/ willing to work with providers

EVV: Already part of system

Electronic Time Sheet: Yes

FACT Family

Contact Information:

Spencer Ludgate

310-475-9620 (ext. 227)

FMS Pay

Main Information:

Services Available:

Bill Payer

Languages:

  • English

  • Spanish

More information coming soon!

FMS Pay Contact Information:

Kyle Jones

858-281-5910

Website:

Mains'l

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate:

16.5%, parent employee: 4.85%

Background check:

  • Only those required by law must do live scan - employee's responsibility

Sole Employer Insurance:

  • Offers workers comp and liability through Mains'l

  • No health insurance

Co-Employer:

Co-Employer Rate:

17.50%

Background check:

  • All employees and must do live scan - employee pays cost

Co-Employer Insurance:

  • Offers workers comp and liability through Mains'l

  • Health insurance after 30 or more hours per week after 90 days of employment; employee chooses if they will opt on or not; participant pays 100%

Budget Report:

Monthly by the 15th; sent directly to the participant (will not send to IF)

Wait List:

2023 Waitlist Schedule:

SDP Start Date:

Wait list Open Date:

  • 12/1/2023

7/6/2023

  • Waitlist for each month will remain open until we have reached our maximum capacity for that month.

  • Spaces on our list will be filled on a first come first served basis. Each participant will be added individually to our list once all required information has been received, we do not allow for place holders or swaps.

Waitlist Requirements:

  • Consultation on as needed basis

  • 2 months prior enrollment process

  • Send spending plan and budget to FMS by 15th of the month prior

  • If you delay submitting staff paperwork, you can enroll but staff will start when it's processed

Other Information:

099-Vendor Status: Started process

Languages:

  • English

Nursing is available in bill payer and sole employer, but not in co-employer; Medicine cannot be given by co-employer model employees.

Maximum Budget Amount: No Cap

Mains'l Contact Information:

Stephanie Burggraff

Jason Bergquist

866-767-4296

Time Zone: CST

Website:

Mains'l Payment Information:

Paperwork Requirements for 1099:

  • W-9

  • Optional direct deposit or check

  • If vendor uses social security number, they will check to make sure they are not employee

Invoice Time:

  • Invoices forwarded from participant or sent from vendor with participant signature

  • Invoices are processed on a weekly basis.

  • Invoices received by 5pm on Tuesday and less than $500 are paid the same week on Friday.

  • Invoices received by 5pm on Tuesday and between $500-$9,999 are paid 3 weeks out on Friday.

  • Invoices received by 5pm on Tuesday and more than $10,000 are paid 5 weeks out on Friday.

  • <$500 three weeks

Offers reimbursement for parent of an adult only

Accepts credit card purchases (will not leave for reoccuring)

Accepts gift cards if limited to single product or service listed in spending plan

EVV: Already part of system

Electronic Time Sheet: Yes

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