List of FMS Providers: East Bay
Aveanna Support Services
Main Information:
Services Available:
Bill Payer, Sole Employer and Co-Employer (with nursing through home health agency only)
Sole Employer:
Sole Employer Rate:
14.25% + 3.3% sick time. They recommend estimating 20%.
No Health Insurance
Co-Employer:
Co-Employer Rate:
13.6% + 3.3% sick time
Background check:
-
All Employees and vendors must do live scan
No Health Insurance
Budget Report:
Uploaded on platform on 8th of the month; Login to platform to get report; Real time data.
Wait List:
After consult 4 month transition
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Northern California: Accepting consult meetings now; must have a signed budget, spending plan and have all employees onboarded by the 10th of the month prior to start date; the start date will be set at the consult meeting; to set up consult, email: SJSpendingPlan@aveanna.com
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Southern California: Email fmsinfo@aveanna.com to schedule a consultation meeting for the first week of July (include participant name and regional center); must have a certified budget and spending plan; the expected start date is October 1st; Aveanna is full through the end of 2023 as of 6/26/23
Waitlist Requirements:
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Signed Budget
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Draft Spending Plan
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Will do 30 minute consult
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Requires everyone to be onboarded and hired before the 10th of the month *prior* to their start date - i.e. no later than 3/10/2023 for 4/1/2023 start date
Other Information:
Languages:
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English
-
Spanish
-
Vietnamese
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Mandarin
-
Cantonese
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Trieu Chau
Service Codes Not Supported:
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No clinical needs (nursing, G-Tubes, etc.) - they will only provide support in the bill payer model, not co-employer.
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Live-in caregiver
You must use Aveanna Spending Plan.
Maximum Budget Amount: $150,000 - $200,000
(requires review)
Aveanna Support Services Payment Information:
Paperwork Requirements for 1099:
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ABC Test
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Vendor Enrollment Form
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Business License or Certificate
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W-9
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Direct Deposit Form
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HCBS Compliant (from Regional Center - 2-4 weeks)
Invoice Time:
-
Invoice Participant Responsibility
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45 business days to process payment (do not accept invoice directly from vendor)
No Reimbursement
Credit Card Purchase:
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Must fill out purchase request on Google form; either online purchase (no Best Buy) over the phone invoice submitted.
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Purchase takes 7-14 days
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Pay with credit card will not leave card on file
Electronic Time Sheet: Pays Weekly
Aveanna Support Services Contact Information:
Beatriz Casas and Olivia
866-876-3038
Other Phone Numbers:
310-215-1730 (traditional)
408-288-6701 (San Jose)
Other Contact Emails:
Northern California:
Southern California:
SDP Spending Plan Submission:
SDP Invoice Submission:
SDP enrollment Inquiries:
Time Zone: PST
Website:
GT Independence
Main Information:
Services Available:
Bill Payer, Sole Employer and Co-Employer
Bill Payer:
Bill Payer Rate:
1% non-payroll burden rate for the purchase of goods and vendor services in clients' spending plans.
Sole Employer:
Sole Employer Rate:
Standard Employer Taxes – 11.95%
California Taxes – 3.86%
Other Program Costs – 2.19%
Total: 18% Employer Burden
Sick time is minimum 3 days and if the family wants to purchase a single policy through GT it is a dollar amount specific to the individual and the number of full time and part time employees. This way families are buying a policy specifically for their program structure and need.
Background check:
-
If not providing personal care, employer may have option to do GT background.
Sole Employer Insurance:
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Can use GT workers comp and liability or find workers comp policy.
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Does not offer health insurance (but can reimburse employees).
Co-Employer:
Co-Employer Rate:
Standard Employer Taxes – 11.95%
California Taxes (including Worker’s Comp) – 6.6%
Other Program Costs – 2.19%
Employee Benefit Options – 3.26%
Total: 24%
Part time employees are eligible for benefits, when they meet the eligibility requirements to enroll.
Background check:
-
All Employees and vendors must do live scan - GT no longer pays costs.
Co-Employer Insurance:
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Offers health insurance - full time employee chooses policy after 90 days, part time employees can get insurance after 1 year of work.
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Employer pays 100%
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Participant must update spending plan.
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Sick pay rolls over if not used up to 3 years (24 hours per year).
Budget Report:
Portal - can print out their own spending summary.
Wait List:
Call FMS for start date.
Waitlist Requirements:
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Must have IPP
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Certified budget and draft spending plan
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Must be turned in by the 15th to start on the 1st.
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GT holds meeting; if you are a good fit, they will provide start date (currently 4 months out).
Other Information:
Primary RC Vendor: WRC
099-Vendor Status: Not started/ WSRC home
Languages:
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English
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Spanish
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Russian
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Armenian
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Tagalog
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Vietnamese
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Mandarin
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Cantonese
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Trieu Chau
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Korean
Maximum Budget Amount: No Cap
GT Independence Payment Information:
Paperwork Requirements for 1099:
-
Enrollment process through docusign
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W-9
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Disclose method of payment - pay check out of state
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Purchase of service agreement
Invoice Time:
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Email invoice
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Vendor sends invoice to participant in a PDF or can submit invoice if signed by participant
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Invoice by 1st and 16th of the month, payment by 10th and 26th
No Reimbursement
Credit Card Purchase: On Approval
EVV: Already in system
Electronic Time Sheet: Yes
GT Independence Contact Information:
Terrasel Jones
877-659-4500
Time Zone: PST
Website:
Essential Pay
Main Information:
Services Available:
Bill Payer
Wait List:
Waiting List
Other Information:
Only permits one pay rate for all personal assistants
Maximum Budget Amount: $50,000
Essential Pay Payment Information:
No reimbursement
FACT Family
Main Information:
Services Available:
Bill Payer, Sole Employer and Co-Employer
Sole Employer:
Sole Employer Rate: 20% (includes live scan, tech fees, payroll fees.)
Background check:
-
All employees must do live scan
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TB Test
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Workplace physical
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COVID Vaccine required (not immediate relatives)
Sole Employer Insurance:
-
Workers comp and liability through FACT
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Does not include health insurance (can buy in at $300 per month)
Co-Employer:
Co-Employer Rate: 20% (includes live scan, tech fees, payroll fees.)
Background check:
-
All employees must do live scan
-
TB Test
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Workplace physical
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COVID Vaccine required (not immediate relatives)
Co-Employer Insurance:
-
Workers comp and liability through FACT
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Does not include health insurance (can buy in at $300 per month)
Budget Report:
Email monthly statement at the end of the month.
Wait List:
Check with FMS - Currently backed up; expect no waiting list starting September.
Other Information:
Primary RC Vendor: WRC
099-Vendor Status: WRC/ process not liking if split.
Languages:
-
English
Does not intend to bill 099; Count billable by line items, can bundle line items for serial providers (i.e. 1 class per week).
Maximum Budget Amount: No Cap
FACT Family
Payment Information:
Paperwork Requirements for 1099:
-
All employees must do live scan
-
TB Test
-
Workplace physical
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COVID Vaccine required (not immediate relatives)
Invoice Time:
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Invoice direct deposit by 5th of the month paid by the 10th
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Invoice by 20th paid by the 25th
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Check last day of the month
Reimbursement is dependent on RC, no limit on who
Credit Card Purchase: On Approval (work with providers)
Gift Cards: Working on for Uber/ willing to work with providers
EVV: Already part of system
Electronic Time Sheet: Yes
FMS Pay
Main Information:
Services Available:
Bill Payer
Languages:
-
English
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Spanish
More information coming soon!
Mains'l
Main Information:
Services Available:
Bill Payer, Sole Employer and Co-Employer
Sole Employer:
Sole Employer Rate:
16.5%, parent employee: 4.85%
Background check:
-
Only those required by law must do live scan - employee's responsibility
Sole Employer Insurance:
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Offers workers comp and liability through Mains'l
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No health insurance
Co-Employer:
Co-Employer Rate:
17.50%
Background check:
-
All employees and must do live scan - employee pays cost
Co-Employer Insurance:
-
Offers workers comp and liability through Mains'l
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Health insurance after 30 or more hours per week after 90 days of employment; employee chooses if they will opt on or not; participant pays 100%
Budget Report:
Monthly by the 15th; sent directly to the participant (will not send to IF)
Wait List:
2023 Waitlist Schedule:
SDP Start Date:
Wait list Open Date:
-
12/1/2023
7/6/2023
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Waitlist for each month will remain open until we have reached our maximum capacity for that month.
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Spaces on our list will be filled on a first come first served basis. Each participant will be added individually to our list once all required information has been received, we do not allow for place holders or swaps.
Waitlist Requirements:
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Consultation on as needed basis
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2 months prior enrollment process
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Send spending plan and budget to FMS by 15th of the month prior
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If you delay submitting staff paperwork, you can enroll but staff will start when it's processed
Other Information:
099-Vendor Status: Started process
Languages:
-
English
Nursing is available in bill payer and sole employer, but not in co-employer; Medicine cannot be given by co-employer model employees.
Maximum Budget Amount: No Cap
Mains'l Contact Information:
Stephanie Burggraff
Jason Bergquist
866-767-4296
Time Zone: CST
Website:
Mains'l Payment Information:
Paperwork Requirements for 1099:
-
W-9
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Optional direct deposit or check
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If vendor uses social security number, they will check to make sure they are not employee
Invoice Time:
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Invoices forwarded from participant or sent from vendor with participant signature
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Invoices are processed on a weekly basis.
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Invoices received by 5pm on Tuesday and less than $500 are paid the same week on Friday.
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Invoices received by 5pm on Tuesday and between $500-$9,999 are paid 3 weeks out on Friday.
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Invoices received by 5pm on Tuesday and more than $10,000 are paid 5 weeks out on Friday.
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<$500 three weeks
Offers reimbursement for parent of an adult only
Accepts credit card purchases (will not leave for reoccuring)
Accepts gift cards if limited to single product or service listed in spending plan
EVV: Already part of system
Electronic Time Sheet: Yes