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List of FMS Providers

ACE FMS

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate: 15% (Participant must get own workers comp/liability; participant needs to plan for sick leave time.)

Background check:

  • Participant choice

Co-Employer:

Co-Employer Rate: 25% (Liability/workers comp, sick days, included as soon as eligible.)

Background check:

  • Does not require live scan if not providing personal care.

Budget Report:

Online/can get it anytime live.

Other Information:

Primary RC Vendor: WRC

Languages:

  • English

Customer Service: Web based

  • Assigned account manager/mostly online

Working on chat capability, working on language options through Google Chat.

Maximum Budget Amount: $100,000 on a case by case basis (can be more)

ACE FMS Payment Information:

Paperwork Requirements for 1099:

  • Through portal

  • Contact info

  • W-9

  • Licensure

  • Payment (check, ACH, credit card)

Invoice Time:

  • Pay two times per month.

Reimbursement: Try to avoid

Credit Card Purchase:

  • Put goods purchase in portals; they will contact the provider to make payment.

  • Will pay with credit card, but will work with creating a virtual credit card for each vendor.

  • Credit limit will be zero and then funds added.

  • Auto payment on a date

Gift Cards: Will initially use this (Example: Uber/Lyft)

EVV: Integrated platform

Electronic Time Sheet: Yes

ACE FMS Contact Information:

Peyman Dadmehr

833-422-3367

Website:

Cambrian Homecare

Main Information:

Services Available:

Bill Payer and Co-Employer

Co-Employer:

Co-Employer Rate: 25%

Background check:

  • All Employees must do live scan

  • COVID Card or declination

Insurance:

  • Taxes

  • Sick time

  • Liability

  • Workers comp: 30 hours per week qualify for health insurance

Budget Report:

Mail monthly statement at the end of the month.

Other Information:

55% or more direct labor and not company.

Maximum Budget Amount: No Firm Cap (review on individual basis)

Cambrian Homecare Payment Information:

Paperwork Requirements for 1099:

  • Business License

  • Proof of Liability

  • W-9

Invoice Time:

  • Invoice by 5th of the month

  • Processed by the 15th

  • If submitted after the 5th, then processed last day of the month - can pay by check or credit card

No Reimbursement

Accepts credit card purchases

EVV: GoFlexy

Electronic Time Sheet: Yes

Cambrian Homecare Contact Information:

David Ellis

877-390-4300

Community Interface Services

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Languages:

  • English

  • Spanish

Community Interface Services Payment Information:

No Reimbursement

Community Interface Services Contact Information:

Christine Sheppard

760-729-3866

Website:

Dromen Inc.

Main Information:

Services Available:

Bill Payer and Co-Employer

Co-Employer:

Co-Employer Rate: 22%

Insurance:

  • Still working on insurance; will get back

Other Information:

Primary RC Vendor: HRC

Languages:

  • English

Maximum Budget Amount: No Cap

Dromen Inc.

Payment Information:

Paperwork Requirements for 1099:

  • Basic Information to issue a 1099 - you do not issue 1099 to corporation

  • Must issue 1099 for over $600

Invoice Time:

  • Pay bi-weekly

Accepts credit card purchases

Gift Cards: Figuring out

EVV: Part of system

Electronic Time Sheet: Yes

Dromen Inc.

Contact Information:

John Feringa

Time Zone: PST

Website:

FMS Pay

Main Information:

Services Available:

Bill Payer

Languages:

  • English

  • Spanish

More information coming soon!

FMS Pay Contact Information:

Kyle Jones

858-281-5910

Website:

GT Independence

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Bill Payer:

Bill Payer Rate:

1% non-payroll burden rate for the purchase of goods and vendor services in clients' spending plans.

Sole Employer:

Sole Employer Rate:

Standard Employer Taxes: 11.95%

California Taxes: 3.86%

Other Program Costs: 2.19%

Total: 18% Employer Burden

Sick time is minimum 3 days and if the family wants to purchase a single policy through GT it is a dollar amount specific to the individual and the number of full time and part time employees. This way families are buying a policy specifically for their program structure and need.

Background check:

  • If not providing personal care, employer may have option to do GT background.

Sole Employer Insurance:

  • Can use GT workers comp and liability or find workers comp policy.

  • Does not offer health insurance (but can reimburse employees).

Co-Employer:

Co-Employer Rate:

Standard Employer Taxes: 11.95%

California Taxes (including Worker’s Comp): 6.6%

Other Program Costs: 2.19%

Employee Benefit Options: 3.26%

Total: 24%

Part time employees are eligible for benefits, when they meet the eligibility requirements to enroll.

Background check:

  • All Employees and vendors must do live scan - GT no longer pays costs.

Co-Employer Insurance:

  • Offers health insurance - full time employee chooses policy after 90 days, part time employees can get insurance after 1 year of work.

  • Employer pays 100%

  • Participant must update spending plan.

  • Sick pay rolls over if not used up to 3 years (24 hours per year).

Budget Report:

Portal - can print out their own spending summary.

Other Information:

Primary RC Vendor: WRC

Languages:

  • English

  • Spanish

  • Russian

  • Armenian

  • Tagalog

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

  • Korean

GT is asking for undesignated funds in the spending plan if you don't know who will provide the service. - Selvin

Maximum Budget Amount: No Cap

GT Independence Payment Information:

Paperwork Requirements for 1099:

  • Enrollment process through docusign

  • W-9

  • Disclose method of payment - pay check out of state

  • Purchase of service agreement

Invoice Time:

  • Email invoice

  • Vendor sends invoice to participant in a PDF or can submit invoice if signed by participant

  • Invoice by 1st and 16th of the month, payment by 10th and 26th

No Reimbursement

Credit Card Purchase: On Approval

EVV: Already in system

Electronic Time Sheet: Yes

GT Independence Contact Information:

Terrasel Jones

877-659-4500

Time Zone: PST

Website:

Ritz Vocational Management

Main Information:

Services Available:

Bill Payer and Co-Employer

Co-Employer Rate: 22.75%

Languages:

  • English

  • Spanish

  • Mandarin

Maximum Budget Amount: $120,000

Ritz Vocational Management Payment Information:

No reimbursement

Ritz Vocational Management Contact Information:

833-748-9888

Website:

Sequoia Inc.

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Bill Payer:

Bill Payer Rate:

1% non-EE Burden (on hold but in spending plan)

Sole Employer:

Sole Employer Rate:

22.64% + 1% non-EE Burden (on hold but in spending plan)

Sole Employer Insurance:

  • Insurance offered under main policy.

Co-Employer:

Co-Employer Rate:

22.5% + 1% non-EE Burden (on hold but in spending plan)

Other Information:

Primary RC Vendor: RCOC

Maximum Budget Amount: $250,000

Sequoia Inc. Payment Information:

Invoice Time: Direct Deposit and ACH Payments only

No Reimbursement

Accepts credit card purchases (will not leave for reoccuring payments)

EVV: EVVIE

Electronic Time Sheet: Yes

Sequoia Inc. Contact Information:

Yvette Stags

Christian Pena

949-301-9950

Website:

24Hour Homecare

Main Information:

Services Available:

Bill Payer and Co-Employer

Languages:

  • English

  • Spanish

24Hour Homecare Payment Information:

No reimbursement

24Hour Homecare Contact Information:

310-258-9411

Time Zone: PST

Website:

Action FMS

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate: 17%

Co-Employer:

Co-Employer Rate: 25%

Other Information:

Primary RC Vendor: WRC

Maximum Budget Amount: No Cap

Action FMS Contact Information:

Anne Gogstad

310-867-8882

a@actionfms.com

Website:

Acumen

Main Information:

Services Available:

Bill Payer and Sole Employer

Sole Employer:

Sole Employer Rate: 15.10%

Other Information:

Languages:

  • English

  • Spanish

Maximum Budget Amount: $500,000

Acumen Payment Information:

Credit Card Payment as last resort; Working to move current participant payments to invoices;

New clients: CC purchase only for online purchases such as:

  • Transportation: Clipper Card, Marin Access, Humboldt Transit Authority & Token Transit

  • Phone/Internet Bills: Verizon, AT&T & Comcast/Xfinity

  • Gyms: LA Fitness, 24Hr Fitness & EOS Fitness

  • Schools: Cambrian District School, Saddleback Valley Unified School District, Cypress College, Cal State Long Beach & Homeschool Assist of Montana

  • Events: There are certain events we also make exceptions for (for exp: marathons, networking events & dance events)

Acumen Contact Information:

Yvette Torres

424-210-8810

General Help Line:

877-211-3738

Time Zone: PST

Website:

Aveanna Support Services

Main Information:

Services Available:

Bill Payer and Co-Employer (with nursing through home health agency only)

Co-Employer:

Co-Employer Rate:

14.07% + 3.3% sick, SDI: 6.2%, Medicare: 1.45%, FUTA: .6%, CAETT: .1%, CASUI: 2.2%, Workers Comp: 3%

Background check:

  • All Employees and vendors must do live scan

No Health Insurance

Budget Report:

Uploaded on platform on 8th of the month; Login to platform to get report; Real time data.

Other Information:

Languages:

  • English

  • Spanish

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

Service Codes Not Supported:

  • No clinical needs (nursing, G-Tubes, etc.) - they will only provide support in the bill payer model, not co-employer.

  • Live-in caregiver

You must use Aveanna Spending Plan.

Maximum Budget Amount: $150,000 - $200,000

(requires review)

Aveanna Support Services Payment Information:

Paperwork Requirements for 1099:

  • ABC Test

  • Vendor Enrollment Form

  • Business License or Certificate

  • W-9

  • Direct Deposit Form

  • HCBS Compliant (from Regional Center - 2-4 weeks)

Invoice Time:

  • Invoice Participant Responsibility

  • 30 business days to process payment (do not accept invoice directly from vendor)

No Reimbursement

Credit Card Purchase (Will use credit card only after other options tried):

  • Must fill out purchase request on Google form; either online purchase (no Best Buy) over the phone invoice submitted.

  • Purchase takes 7-14 days

  • Pay with credit card will not leave card on file

Electronic Time Sheet: Pays Weekly

Aveanna Support Services Contact Information:

Beatriz Casas and Olivia

866-876-3038

Other Phone Numbers:

310-215-1730 (traditional)

408-288-6701 (San Jose)

Other Contact Emails:

Northern California:

SJSDP@aveanna.com

Southern California:

FMSInfo@phs-west.com

SDP Spending Plan Submission:

sjspendingplan@aveanna.com

SDP Invoice Submission:

sjsdpinvoices@aveanna.com

SDP enrollment Inquiries:

sdpenrollment@aveanna.com

Time Zone: PST

Website:

Essential Pay

Main Information:

Services Available:

Bill Payer

Other Information:

Primary RC Vendor: NLACRC

Only permits one pay rate for all personal assistants

Maximum Budget Amount: $50,000

Essential Pay Payment Information:

No reimbursement

Essential Pay Contact Information:

Jessica Escalante

833-268-8530

FACT Family

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Sole Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Co-Employer:

Co-Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Co-Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Budget Report:

Email monthly statement at the end of the month.

Other Information:

Primary RC Vendor: WRC

Languages:

  • English

Maximum Budget Amount: No Cap

FACT Family

Payment Information:

Paperwork Requirements for 1099:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Invoice Time:

  • Invoices paid out twice a month.

  • Checks mailed out roughly every 30 days.

Reimbursement is dependent on RC, no limit on who

Credit Card Purchase: On Approval (work with providers)

Gift Cards: Working on for Uber/ willing to work with providers

EVV: Already part of system

Electronic Time Sheet: Yes

FACT Family

Contact Information:

Jessica Burnett

310-475-9620 (ext. 298)

Home of Guiding Hands

Main Information:

Services Available:

Bill Payer

Budget Report:

Email by the 15th (will email to contacts if requested - will accommodate mail request.

Other Information:

Primary RC Vendor: SDRC

Languages:

  • Spanish

  • English

Customer Service: General email, but small organization and one main case manager.

Maximum Budget Amount: No Cap

Home of Guiding Hands Payment Information:

Paperwork Requirements for 1099:

  • HCPBS Settings (if needed)

  • Background Checks

  • W-9 Business License

  • Professional license if applicable

  • Contact info

Invoice Time:

  • Invoice direct from vendor (will need participant approval) or from family - best way is to CC FMS Vendor and participant.

  • Cut checks weekly, two weeks (as long as there are no questions in invoice or funds in spending plan) - streamlined packet for community and one for RC vendor.

No Reimbursement

Accepts credit card purchases (will not leave for reoccuring)

Gift Cards: Yes to Uber/Lyft

Home of Guiding Hands Contact Information:

Laura Miranda

619-938-2853

Website:

Mains'l

Main Information:

Services Available:

Bill Payer and Sole Employer

Sole Employer:

Sole Employer Rate:

16.5%, parent employee: 4.85%

Background check:

  • Only those required by law must do live scan - employee's responsibility

Sole Employer Insurance:

  • Offers workers comp and liability through Mains'l

  • No health insurance

Budget Report:

Monthly by the 15th; sent directly to the participant (will not send to IF)

Other Information:

Languages:

  • English

Nursing is available in bill payer and sole employer.

Maximum Budget Amount: No Cap

Mains'l Payment Information:

Paperwork Requirements for 1099:

  • W-9

  • Optional direct deposit or check

  • If vendor uses social security number, they will check to make sure they are not employee

Invoice Time:

  • Invoices forwarded from participant or sent from vendor with participant signature

  • Invoices are processed on a weekly basis.

  • Invoices received by 5pm on Tuesday and less than $500 are paid the same week on Friday.

  • Invoices received by 5pm on Tuesday and between $500-$9,999 are paid 3 weeks out on Friday.

  • Invoices received by 5pm on Tuesday and more than $10,000 are paid 5 weeks out on Friday.

  • <$500 three weeks

Offers reimbursement for parent of an adult only

Accepts credit card purchases (will not leave for reoccuring)

Accepts gift cards if limited to single product or service listed in spending plan

EVV: Already part of system

Electronic Time Sheet: Yes

Mains'l Contact Information:

Stephanie Burggraff

Jason Bergquist

866-767-4296

Time Zone: CST

Website:

Tracy Stein Management Services

Tracy Stein Management Services Payment Information:

No reimbursement

Main Information:

Services Available:

Bill Payer

Other Information:

Languages:

  • English

Tracy Stein Management Services Contact Information:

Danielle Robertson

916-287-9146

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