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List of FMS Providers: Redwood Coast

Acumen

Main Information:

Services Available:

Bill Payer and Sole Employer

Sole Employer:

Sole Employer Rate: 15.10%

Other Information:

Languages:

  • English

  • Spanish

Maximum Budget Amount: $500,000

Acumen Payment Information:

Credit Card Payment as last resort; Working to move current participant payments to invoices;

New clients: CC purchase only for online purchases such as:

  • Transportation: Clipper Card, Marin Access, Humboldt Transit Authority & Token Transit

  • Phone/Internet Bills: Verizon, AT&T & Comcast/Xfinity

  • Gyms: LA Fitness, 24Hr Fitness & EOS Fitness

  • Schools: Cambrian District School, Saddleback Valley Unified School District, Cypress College, Cal State Long Beach & Homeschool Assist of Montana

  • Events: There are certain events we also make exceptions for (for exp: marathons, networking events & dance events)

Acumen Contact Information:

Yvette Torres

424-210-8810

General Help Line:

877-211-3738

Time Zone: PST

Website:

FACT Family

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Sole Employer:

Sole Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Sole Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Co-Employer:

Co-Employer Rate: 20% (includes live scan, tech fees, payroll fees.)

Background check:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Co-Employer Insurance:

  • Workers comp and liability through FACT

  • Does not include health insurance (can buy in at $300 per month)

Budget Report:

Email monthly statement at the end of the month.

Other Information:

Primary RC Vendor: WRC

Languages:

  • English

Maximum Budget Amount: No Cap

FACT Family

Contact Information:

Jessica Burnett

310-475-9620 (ext. 298)

FACT Family

Payment Information:

Paperwork Requirements for 1099:

  • All employees must do live scan

  • TB Test

  • Workplace physical

  • COVID Vaccine required (not immediate relatives)

Invoice Time:

  • Invoices paid out twice a month.

  • Checks mailed out roughly every 30 days.

Reimbursement is dependent on RC, no limit on who

Credit Card Purchase: On Approval (work with providers)

Gift Cards: Working on for Uber/ willing to work with providers

EVV: Already part of system

Electronic Time Sheet: Yes

Mains'l

Main Information:

Services Available:

Bill Payer and Sole Employer

Sole Employer:

Sole Employer Rate:

16.5%, parent employee: 4.85%

Background check:

  • Only those required by law must do live scan - employee's responsibility

Sole Employer Insurance:

  • Offers workers comp and liability through Mains'l

  • No health insurance

Budget Report:

Monthly by the 15th; sent directly to the participant (will not send to IF)

Other Information:

Languages:

  • English

Nursing is available in bill payer and sole employer.

Maximum Budget Amount: No Cap

Mains'l Contact Information:

Stephanie Burggraff

Jason Bergquist

866-767-4296

Time Zone: CST

Website:

Mains'l Payment Information:

Paperwork Requirements for 1099:

  • W-9

  • Optional direct deposit or check

  • If vendor uses social security number, they will check to make sure they are not employee

Invoice Time:

  • Invoices forwarded from participant or sent from vendor with participant signature

  • Invoices are processed on a weekly basis.

  • Invoices received by 5pm on Tuesday and less than $500 are paid the same week on Friday.

  • Invoices received by 5pm on Tuesday and between $500-$9,999 are paid 3 weeks out on Friday.

  • Invoices received by 5pm on Tuesday and more than $10,000 are paid 5 weeks out on Friday.

  • <$500 three weeks

Offers reimbursement for parent of an adult only

Accepts credit card purchases (will not leave for reoccuring)

Accepts gift cards if limited to single product or service listed in spending plan

EVV: Already part of system

Electronic Time Sheet: Yes

Ritz Vocational Management

Main Information:

Services Available:

Bill Payer and Co-Employer

Co-Employer Rate: 22.75%

Languages:

  • English

  • Spanish

  • Mandarin

Maximum Budget Amount: $120,000

Ritz Vocational Management Payment Information:

No reimbursement

Ritz Vocational Management Contact Information:

833-748-9888

Website:

Aveanna Support Services

Main Information:

Services Available:

Bill Payer and Co-Employer (with nursing through home health agency only)

Co-Employer:

Co-Employer Rate:

14.07% + 3.3% sick, SDI: 6.2%, Medicare: 1.45%, FUTA: .6%, CAETT: .1%, CASUI: 2.2%, Workers Comp: 3%

Background check:

  • All Employees and vendors must do live scan

No Health Insurance

Budget Report:

Uploaded on platform on 8th of the month; Login to platform to get report; Real time data.

Other Information:

Languages:

  • English

  • Spanish

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

Service Codes Not Supported:

  • No clinical needs (nursing, G-Tubes, etc.) - they will only provide support in the bill payer model, not co-employer.

  • Live-in caregiver

You must use Aveanna Spending Plan.

Maximum Budget Amount: $150,000 - $200,000

(requires review)

Aveanna Support Services Payment Information:

Paperwork Requirements for 1099:

  • ABC Test

  • Vendor Enrollment Form

  • Business License or Certificate

  • W-9

  • Direct Deposit Form

  • HCBS Compliant (from Regional Center - 2-4 weeks)

Invoice Time:

  • Invoice Participant Responsibility

  • 30 business days to process payment (do not accept invoice directly from vendor)

No Reimbursement

Credit Card Purchase (Will use credit card only after other options tried):

  • Must fill out purchase request on Google form; either online purchase (no Best Buy) over the phone invoice submitted.

  • Purchase takes 7-14 days

  • Pay with credit card will not leave card on file

Electronic Time Sheet: Pays Weekly

Aveanna Support Services Contact Information:

Beatriz Casas and Olivia

866-876-3038

Other Phone Numbers:

310-215-1730 (traditional)

408-288-6701 (San Jose)

Other Contact Emails:

Northern California:

SJSDP@aveanna.com

Southern California:

FMSInfo@phs-west.com

SDP Spending Plan Submission:

sjspendingplan@aveanna.com

SDP Invoice Submission:

sjsdpinvoices@aveanna.com

SDP enrollment Inquiries:

sdpenrollment@aveanna.com

Time Zone: PST

Website:

FMS Pay

Main Information:

Services Available:

Bill Payer

Languages:

  • English

  • Spanish

More information coming soon!

FMS Pay Contact Information:

Kyle Jones

858-281-5910

Website:

GT Independence

Main Information:

Services Available:

Bill Payer, Sole Employer and Co-Employer

Bill Payer:

Bill Payer Rate:

1% non-payroll burden rate for the purchase of goods and vendor services in clients' spending plans.

Sole Employer:

Sole Employer Rate:

Standard Employer Taxes: 11.95%

California Taxes: 3.86%

Other Program Costs: 2.19%

Total: 18% Employer Burden

Sick time is minimum 3 days and if the family wants to purchase a single policy through GT it is a dollar amount specific to the individual and the number of full time and part time employees. This way families are buying a policy specifically for their program structure and need.

Background check:

  • If not providing personal care, employer may have option to do GT background.

Sole Employer Insurance:

  • Can use GT workers comp and liability or find workers comp policy.

  • Does not offer health insurance (but can reimburse employees).

Co-Employer:

Co-Employer Rate:

Standard Employer Taxes: 11.95%

California Taxes (including Worker’s Comp): 6.6%

Other Program Costs: 2.19%

Employee Benefit Options: 3.26%

Total: 24%

Part time employees are eligible for benefits, when they meet the eligibility requirements to enroll.

Background check:

  • All Employees and vendors must do live scan - GT no longer pays costs.

Co-Employer Insurance:

  • Offers health insurance - full time employee chooses policy after 90 days, part time employees can get insurance after 1 year of work.

  • Employer pays 100%

  • Participant must update spending plan.

  • Sick pay rolls over if not used up to 3 years (24 hours per year).

Budget Report:

Portal - can print out their own spending summary.

Other Information:

Primary RC Vendor: WRC

Languages:

  • English

  • Spanish

  • Russian

  • Armenian

  • Tagalog

  • Vietnamese

  • Mandarin

  • Cantonese

  • Trieu Chau

  • Korean

GT is asking for undesignated funds in the spending plan if you don't know who will provide the service. - Selvin

Maximum Budget Amount: No Cap

GT Independence Contact Information:

Terrasel Jones

877-659-4500

Time Zone: PST

Website:

GT Independence Payment Information:

Paperwork Requirements for 1099:

  • Enrollment process through docusign

  • W-9

  • Disclose method of payment - pay check out of state

  • Purchase of service agreement

Invoice Time:

  • Email invoice

  • Vendor sends invoice to participant in a PDF or can submit invoice if signed by participant

  • Invoice by 1st and 16th of the month, payment by 10th and 26th

No Reimbursement

Credit Card Purchase: On Approval

EVV: Already in system

Electronic Time Sheet: Yes

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